How to read and ship e-mail in Microsoft Windows

Updated: 10/11/2021 by Computer Hope

There are many e-mail service clients you can use to ship and receive e-mail in Microsoft Windows. The most pop email clients are Microsoft Outlook, Microsoft Outlook Express, and Mozilla Thunderbird. Click the link below for the desired program to larn how to configure that e-mail service client for sending and receiving e-mails.

Note

To follow these instructions, you must accept an ISP (Net service provider) and due east-postal service provider who provides yous with an e-mail address.

Microsoft Outlook Express

Microsoft Outlook logo

The default email plan bachelor to Microsoft Windows users is Microsoft'south Outlook Express. Microsoft Windows can as well run other electronic mail clients, many with more options and capabilities. This page also contains additional data nigh each of those programs, for users interested in alternatives.

Opening Microsoft Outlook Express

  1. Click Start.
  2. Click Programs.
  3. Click the Outlook Express icon.

If this is your first fourth dimension using Microsoft Outlook Limited and it is not configured, you need to configure Outlook Express with your Internet service provider'due south server information. This information allows Outlook Express to know where to wait for email and where to ship east-post. Below is boosted data about configuring these settings.

Configuring Microsoft Outlook Express

  1. Open up Outlook Express.
  2. In Outlook Express, click Tools at the top of the window.
  3. In the Tools drop-down menu, click Accounts.
  4. In the Net Accounts window, click the mail tab.
  5. Click the Add together button and choose Mail.
  6. Follow through the Net Connection Wizard, filling out the proper name of service, your e-mail address, POP3, IMAP, HTTP, and SMTP Internet information. If y'all exercise not have whatever of this information, contact your Internet or e-postal service provider, or visit their website to obtain this information.

Sending and receiving email in Outlook Express

To ship an e-mail in Microsoft Outlook Express, follow the steps below.

  1. Open Outlook Limited.
  2. Click the Create Mail push at the top of the window, or click File, New, and so Postal service Message.
  3. If done properly, you run across a New Message window. In this window, start by typing the person'south e-mail service accost y'all want to transport the due east-post to in the "To:" field.
  4. Fill out a brief description of the bulletin yous're sending in the Subject field.
  5. Blazon your message in the box below.
  6. Once your message is complete, click the Send button.

To receive e-mail in Microsoft Outlook Express, follow the steps below.

  1. By default, Outlook automatically checks the server every few minutes for any new e-mail.
  2. If you lot want to manually receive or expect for new messages, click the Send/Recv push on the main screen of Outlook.

Microsoft Outlook

Microsoft Outlook (not to exist confused with Outlook Express) is a more than advanced electronic mail customer included with most Microsoft Office packages. Information technology is not free, and usually does not come pre-installed with computers. If y'all don't want to purchase information technology, yous have to utilise the pre-installed Outlook Express or an alternative e-post customer, such as Mozilla Thunderbird.

Opening Microsoft Outlook

  1. Click Start.
  2. Click Programs.
  3. Click the Outlook icon.

If this is your first time using Microsoft Outlook or it is not configured, you need to configure Outlook with your Internet service providers server data. This information allows Outlook to know where to look for electronic mail and where to ship email. Below is additional data about configuring these settings.

Configuring Microsoft Outlook

  1. Open Microsoft Outlook.
  2. Click Tools at the top of the window and click Options.
  3. In the Options window, click the Mail Delivery tab.
  4. Click the Accounts push button.
  5. Click the Add push and select Mail.
  6. Follow through the Net Connection Sorcerer, filling out the name of service, your e-postal service address, POP3, IMAP, HTTP, and SMTP Internet data. If you do not accept any of this information, contact your Cyberspace or e-mail service provider or visit their website to obtain this information.

Sending and receiving e-mail in Outlook

To send an electronic mail in Microsoft Outlook, follow the steps below.

  1. Open Outlook.
  2. Click the New button at the top of the window, or click File, New, and then Mail Bulletin.
  3. If done properly, you see a New Message window. In this window, start by typing the person's email address you lot want to send the e-post to in the "To:" field.
  4. Fill out a brief description of the bulletin you're sending in the Subject field.
  5. Type your message in the box below.
  6. One time your message is complete, click the Send button.

To receive e-mail in Microsoft Outlook, follow the steps below.

  1. By default, Outlook automatically checks the server every few minutes for whatever new e-mail service.
  2. If you desire to manually receive or wait for new messages, click the Transport/Receive button on the main screen of Outlook.

Mozilla Thunderbird

Mozilla Thunderbird is a free email client developed and maintained by the Mozilla foundation. The same foundation of the increasingly popular Internet browser, Mozilla Firefox. You can download the program from Mozilla at the official Thunderbird website. Once the program is downloaded and installed on the figurer, follow the steps below for running, configuring, sending, and receiving e-mails.

Opening Mozilla Thunderbird

  1. Click Start.
  2. Click Programs.
  3. Click the Mozilla Thunderbird folder and select Mozilla Thunderbird.

Configuring Mozilla Thunderbird

If you're using Microsoft Outlook or Microsoft Outlook Limited, Mozilla Thunderbird is capable of importing your settings and all messages it currently contains during the initial install. The steps below are for users who may need to conform those settings or may need to create new settings.

  1. Open Mozilla Thunderbird.
  2. Click Tools at the top of the window.
  3. Click Account Settings.
  4. In the Account Settings, click the Add together Account button and make full out each of the required fields for your name, e-mail accost, server name, username, etc. If you do non take whatsoever of this data, contact your Internet or e-mail service provider, or visit their website to obtain this data.

Sending and receiving email in Mozilla Thunderbird

To transport an electronic mail in Mozilla Thunderbird, follow the steps below.

  1. Open Mozilla Thunderbird.
  2. Click the Write button at the summit of the window, or click File, New, then Message.
  3. If done properly, you see a Compose window. In this window, start by typing the person'south eastward-mail address yous want to send the email to in the "To:" field.
  4. Fill out a brief description of the bulletin yous're sending in the Subject field.
  5. Blazon your message in the box below.
  6. In one case your message is complete, click the Send push button.

To receive due east-mail in Mozilla Thunderbird, follow the steps beneath.

  1. By default, Mozilla Thunderbird automatically checks the server every few minutes for any new email.
  2. If you desire to manually receive or look for new messages, click the Go Post button on the main screen of Thunderbird.